FREQUENTLY ASKED QUESTIONS
on the
Amendment to the Revised Interim Guidelines on the Use of Leave Credits for Absences Due to Quarantine and/or Treatment of COVID-19
(CSC Memorandum Circular No. 2, s. 2022)

 

1. What is CSC Resolution No. 2101122?

This is the Amendment to the Revised Interim Guidelines on the Use of Leave Credits for Absences Due to Quarantine and/or Treatment of COVID-19, promulgated on 31 December 2021.

It was also circularized via CSC Memorandum Circular No. 2, s. 2022 dated 18 January 2022.

This resolution amends the Revised Interim Guidelines on the Use of Leave Credits for Absences Due to Quarantine and/or Treatment Relative to the Coronavirus Disease-2019 (COVID-I9) provided under CSC Resolution No. 2000522, circularized via CSC Memorandum Circular No. 8, s. 2020.

 

2. Based on these interim guidelines, what is the definition of excused absence?

Excused absence refers to the period when a government worker is not required to report for work due to required quarantine period, isolation, and/or treatment, and/or announcement of work suspension, but are entitled to pay.

 

3. What is “quarantine” and “required quarantine period”?

Quarantine refers to the separation and movement restrictions of people who were exposed to a contagious disease to see if they become sick. Hence, quarantine intends to keep individuals under observation to see if they will develop COVID-19 signs or symptoms or if they will test positive for COVID-19.

The required quarantine period is the prevailing number of days prescribed for quarantine per IATF-IED/DOH guidelines.

 

4. What is the “isolation and/or treatment period”?

Isolation refers to the separation of sick people with a contagious disease from people who are not sick. Therefore, isolation intends to treat and monitor suspect, probable, and confirmed cases. Treatment is part of the isolation period.

 

5. What was amended in the revised interim guidelines?

The absence from work for every instance of the required quarantine period, isolation, and/or treatment for government workers who are “infected or identified as close contacts of a suspect, probable, and/or confirmed cases of COVID-19 while in the performance of their official functions, (onsite or WFH arrangement)” shall be considered as excused absence. They may be required to adopt a work-from-home arrangement depending on the nature of their work pursuant to the guidelines on alternative work arrangements contained in CSC Memorandum Circular No. 18, s. 2020.

Previously, this provision only applied to public health workers or PHWs.

 

6. In summary, what are considered as excused absence for the duration of the required quarantine period and isolation and/or treatment period?

Official travel - Absences due to exposure or infection incurred from official travel from countries with or without localized COVID-19 transmissions, or from local travel from areas under community quarantine;

Performance of official functions - Absences incurred when the employee is identified as close contacts of a suspect, probable, and/or confirmed cases of COVID-19 while in the performance of official functions, either during onsite or WFH arrangement.

 

7. What are considered as excused absence for the duration of the required quarantine period only?

Personal travel - Absences due to exposure or infection incurred from personal travel. The isolation and/or treatment period shall be charged against leave credits.
Personal activities - Absence from work for every instance of the required quarantine period for government workers who are “infected or identified as close contacts of a suspect, probable, and/or confirmed cases of COVID-19 due to personal activities”. The employee may also be required to adopt a work-from-home arrangement during this period while he or she is observing for symptoms or waiting for swab test results. However, in the event that they become sick, the period of their isolation and/or treatment shall be considered sick leave and charged against their leave credits.

 

8. What are NOT considered as excused absence?

Personal international travel with no travel authority - Absences incurred from undergoing the required quarantine period, isolation, and/or treatment after personal international travel without approved travel authority before or after the declaration of the state of public health emergency due to COVID-19 shall be charged against leave credits.
Personal activities in violation of protocols - Absences incurred from undergoing the required quarantine period, isolation, and/or treatment due to personal activities in violation of the Inter-Agency Task Force for Emerging and Infectious Diseases’ protocols, shall also be charged against leave credits.

 

9. What if an employee has no sick leave credits left?

Per the Omnibus Rules on Leave, in the event when employees have exhausted their sick leave credits, the vacation leave credits shall be used instead. If the vacation leave credits are also exhausted, employees may apply for sick leave of absence without pay.

 

10. What are the documents that employees have to submit upon return to work?

- certificate issued by government or private physician that the employee has submitted himself or herself for monitoring;
- certificate of completion of quarantine issued by the local quarantine or health official;
- medical certificate clearing the employee to report back to work and medical records showing COVID-19 treatment;
- copy of RT-PCR result for those infected or identified as close contacts of a suspect, probable, and/or confirmed cases of COVID-19 during performance of their official functions;
- copy of barangay contact tracing form for those infected or identified as close contacts of a suspect, probable, and/or confirmed cases of COVID-19 due to personal activities.

 

11. What are the additional documents that employees from official or personal international and/or local travels need to present?

For official travel:
- Travel authority
- Office Order
- Laboratory test results
- Certificate of appearance (only for local travel)
- Other travel documents

For personal travel:
- Travel authority (only for international travel)
- Laboratory test results
- Waiver
- Other travel documents

 

12. What are the responsibilities of agency heads and human resource management officers (HRMO)?

It is the responsibility of office heads to ensure that efficiency and productivity work standards are met, and that delivery of public service is not prejudiced during the required quarantine, isolation, and/or treatment of concerned officials and employees.

The agency heads through the HRMOs shall monitor the implementation of the use of leave credits for absences due to quarantine, and isolation and/or treatment relative to COVID-19 based on the guidelines.

 

13. What are other HR policies with provisions for excused absences?

• CSC Memorandum Circular No. 23, s. 2020 (Interim Guidelines on Absences of Government Officials and Employees During the Community Quarantine Due to COVID19 Pandemic)

The guidelines allow the filing of excused absence for absences incurred by employees due to the imposition of community quarantine, e.g., being stranded abroad or locally while on official travel or approved personal travel; unable to report for work due to imposition of localized lockdown; unable to report for work due to suspension of public transportation (subject to specific conditions).

• CSC Memorandum Circular No. 16, s. 2021 (Interim Guidelines on Absences of Government Officials and Employees Due to COVID-19 Vaccination and/or Adverse Events Following Immunization (AEFI) of COVID-19 Vaccine)

The issuance provides for the treatment of absences incurred by government officials and employees during the day of the inoculation of COVID-19 vaccine and/or the required treatment or recuperation period from any AEFI of COVID-19 vaccine.

 

The Civil Service Reporter 4th Quarter Issue (2021) is now available for download! 

This issue highlights the 2020 and 2021 Outstanding Government Workers who have shown exemplary contributions in the public service amid the pandemic. 

Download your copy here

From the Chairperson’s Desk 

Warm greetings to all public servants in this Yuletide season! 

Let us face it—it has not been an easy year for all of us as it was in 2020. We all thought that COVID-19 would pass by swiftly and that we would regain our normal lives back in 2021. Yet, despite the challenges and losses, we remain steadfast to our calling as civil servants while we also try our best to remain strong for ourselves and loved ones.

For this and for every small and big victory, we should approach this season with grateful hearts. As for the Civil Service Commission, we are grateful for every dedicated civil servant who tirelessly respond to the needs of the Filipino people during the pandemic. Through this Civil Service Reporter magazine issue, we highlight the contributions of outstanding public servants who were recognized as the 2020 and 2021 Presidential Lingkod Bayan, Dangal ng Bayan, and CSC Pagasa awardees. Their complete citations are on pp. 26-29. 

We also look back at the achievements of the Contact Center ng Bayan as it approaches its 10th year in the public service in 2022. Read about the CCB’s yearend statistics in the Citizen’s Guide section (p. 20). 

Moreover, we continue to promote existing advocacies that the CSC supports such as human rights, gender equality, disability, and social inclusion, and future-proofing the civil service, and explain their links to CSC’s mandate as the central HR institution of the Philippine government. Read the feature article on p. 36. 

Other latest news and updates on CSC’s programs and services are featured on the News and Regional News sections (p. 10). More contributions from civil servants are highlighted on this issue’s Lingkod Bayani and Health and Wellness at Work sections (pp. 44 and 45 respectively). 

We hope that you enjoy this year’s last quarter issue of the Civil Service Reporter magazine. 

Let us all welcome 2022 with a renewed sense of hope and commitment to a better public service. 

 

(Sgd.) ALICIA dela ROSA-BALA

Chairperson

Learn the prohibited acts under the COMELEC-CSC Joint Circular on Electioneering and Partisan Political Activity on the December issue of the CSC eNewsletter. View here: https://preview.mailerlite.com/d6y0o1/1849871339364555159/i2a7/

Here's what's inside:

CSC opens 2022 search for public service exemplars | CSC issues holiday reminders | CSC bares Christmas/year-end messages to civil servants | Joint COMELEC-CSC Advisory on Electioneering and Partisan Political Activities | CSC reminds gov’t employees on stricter sexual harassment policy | HAP Story: Rhia Sotomil - Giving hope to VAWC victims | Check out CSI's course offering for January to March 2022

Get your monthly dose of CSC news, learning and development courses, and other important information! Click here to subscribe to CSC eNewletter: https://landing.mailerlite.com/webforms/landing/c1e6p6

 

The CSC - Civil Service Institute will be offering the following courses for interested civil servants from January to March 2022:

 

KWENTONG LINGKOD BAYANI

Kwentong Lingkod Bayani is a monthly forum on values program showcasing the exemplary performance of government civil servants demonstrating the public service values of Patriotism, Integrity, Excellence, and Spirituality (PIES).

Target Participants: Government Officials and Employees (HR Head/L&D Department Head or staff – 2 slots per agency) on a first-come, first-served basis via Zoom Webinar.

All other public servants may also join via CSI PSV FB Page Live Streaming at https://www.facebook.com/PublicServiceValuesCSC/.

7 January 2022
Excellence in Public Service

4 February 2022
Spirituality in Public Service

4 March 2022
Patriotism in Public Service

 

FORMULATING VALUES POLICY GUIDELINES

This workshop emphasizes the relevance and significance of formulating/crafting the Policy Guidelines that will strengthen the Agency’s Core Values. It shall use synchronous and asynchronous sessions to develop participants’ appreciation, acceptance and application of relevant principles, concepts and strategies to help them implement the guidelines efficiently and effectively.

Dates: 2 to 23 February 2022

Target Participants: 2-5 Representatives/Participants per Agency (HRs and Values Leaders)

Learn more.

 

PUBLIC SERVICE VALUES PROGRAM (PSVP) FOR NON-SUPERVISORS

This workshop aims to enable participants in strengthening and harnessing the core values of a Public Servant: Patriotism, Integrity, Excellence, and Spirituality (PIES), also known as the public service values. Relevant and significant concepts, principles and practices of these values will be discussed for better understanding, appreciation and application.

Dates: 8 to 24 February 2022

Target Participants: 300 Government Employees (Non-Supervisory Positions)

Learn more.

 

MANAGER'S ROLE IN CAPACITY BUILDING

The course highlights the role of managers in developing competent, engaged, and high performing workforce. It will guide managers in drafting an Office Development Plan for their units and planning its effective implementation.

Dates: 8 to 22 February 2022

Target Participants: 300 Executives/Managers, Division Heads and Supervisors

Learn more.

 

WELL-BEING CENTRIC LEADERSHIP

This will enable participants to propagate and sustain positive cultures and working environment that will strengthen employee wellness, engagement, empowerment and productivity.

Dates: 1 to 30 March 2022

Learn more.

 

DEVELOPMENTAL CONVERSATIONS FOR LEADERS (COACHING THE COACHES THROUGH DEVELOPMENTAL CONVERSATIONS)

Developmental conversations, in terms of coaching and mentoring, are workplace learning approaches that enable individuals to realize their full potentials. This is a blended course that will guide the participants to effectively conduct developmental conversations with others using a structured approach. This particular course uses group mentoring/coaching to develop mentors/coaches by handholding them through the various stages of the process.

Dates: 7 to 31 March 2022

Target Participants: 300 Executives, Directors, Managers, and Division Chiefs or equivalent positions

Learn more.

 

PUBLIC SERVICE VALUES PROGRAM (PSVP)

This workshop aims to enable participants in strengthening and harnessing the core values of a Public Servant: Patriotism, Integrity, Excellence and Spirituality (PIES) especially in this time of pandemic for the enhancement of their organization’s capability in pursuing strategic leadership and management.

Dates: 8 to 24 March 2022

Target Participants: 300 Government Executives, Leaders, Managers, Division Chiefs and Supervisors or equivalent positions

Learn more.

 

 

 

Congratulations to the recipients of the Presidential Lingkod Bayan, Dangal ng Bayan, and CSC Pagasa Awards for 2020 and 2021!

We join the nation in honoring and thanking these awardees who have significantly improved the lives of fellow Filipinos through their various accomplishments and display of exemplary behavior. They are our modern-day heroes, mga lingkod bayang tunay na matatawag na mga lingkod bayani.

Learn more about the awardees and their accomplishments by clicking on the appropriate links below:

 

2020 and 2021 PRESIDENTIAL LINGKOD BAYAN AWARDEES 

 

2020 and 2021 DANGAL NG BAYAN AWARDEES 

 

2020 AND 2021 CSC PAGASA AWARDEES

 

The Presidential Lingkod Bayan Award recognizes exceptional or extraordinary contributions resulting from an idea or performance that had nationwide impact on public interest, security, and patrimony.

The CSC Pagasa Award is given to an individual or group for outstanding contributions that directly benefit more than one department of the government.

Meanwhile, the Outstanding Public Official or Employee, or Dangal ng Bayan, Award is given to an individual for exemplary ethical behavior in observance of the code of conduct under Republic Act No. 6713.

Read related story: Online awards rites to hail exemplary gov't workers